Outlook – Schedule a meeting for others without being included? (Outlook 2007/Exchange)


We're using Outlook 2007 in an Exchange 2007 environment. Is there a way for someone to schedule a meeting for a group other people without that meeting appearing in the scheduler's calendar?

Tom is out of the office. Tom calls Evan and asks him to schedule a meeting for Tom and Dick for this afternoon. Can Evan create a meeting request that includes Tom and Dick but does not include Evan? There's no requirement that the meeting appear to originate from Tom or be on the behalf of Tom, Evan just shouldn't be among the attendees and it should not appear on his calendar.

Does this require special privileges in Outlook/Exchange? Is it even possible?

My company is coming from a Novell GroupWise background and many people have apparently been utilizing this feature for some time and are looking for an analog in the new environment.

Best Answer

  • Our company also switched from GroupWise to Outlook and we used the 'send to others but don't include me' feature all the time. Outlook does not have that specific feature, but the functionality can be replicated (with 6 extra clicks).

    Method one is to setup a delegate that can schedule meeting on your behalf. GroupWise did this too and it isn't quite the same.

    Method two is to schedule the meeting as if you are attending and after it is sent, switch the status to 'free' on your own schedule. It accomplishes almost the same thing as the GroupWise feature but takes a few extra steps.

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